Digitization & Archiving
Paper, maps and legacy records converted into indexed, governed, searchable holdings that outlive their hardware.
Institutional memory in the region still largely sits in paper: title deeds, case files, survey sheets, patient records, mine plans, minutes. It degrades, it is hard to search, and a single flood or fire removes it.
We run the full conversion: scanning and imaging, indexing and classification, the document and records management systems that hold the result, and the preservation strategy that keeps a file readable long after the format it was created in has been abandoned.
Digitization, Records Management & Digital Archiving
Clause (c) · 4 sub-clauses
The work, as deliverables.
Five things this line produces. Every engagement is assembled from some combination of them.
Clause (c), word for word.
Transcribed from the objects clause of the memorandum of association. Nothing below has been shortened, softened or rewritten. If a piece of work is not described here, we will say so before quoting for it.
- To carry on the business of digitization, scanning, conversion, imaging, indexing, classification, tagging, storage, and management of physical documents, records, maps, reports, archives, and any other forms of analog information into digital formats;
- To design, develop, implement, operate, and maintain electronic document management systems (EDMS), electronic records management systems (ERMS), and digital archiving systems;
- To provide secure electronic storage systems including cloud storage, backup systems, disaster recovery systems, redundancy systems, and long-term digital preservation systems;
- To develop information governance systems, compliance systems, audit trail systems, and knowledge management systems;